Quote a distribution board replacement for an owners corporation

What is going on

The thermal imaging survey at Harbourview Apartments, job J-26-1152, found two hot joints on the neutral bar of the level 8 distribution board. The owners corporation has asked for a quotation to repair the joints immediately and to replace the level 8 board with a new board that provides residual current protection on every final sub-circuit. The board supplies twelve apartments' common area circuits, the level 8 corridor lighting, fire door holders and a lift lobby air conditioner. Any outage must be arranged with the building manager and residents notified forty-eight hours ahead. The riser is tight and access is through a locked cupboard. The Electrical Contracting Manager will review the draft before it is sent.

Your brief

Prepare a complete quotation using the quotation template: define the scope and sequence for the repair and the replacement, plan the outage and access, select materials and estimate labour with the pricing schedule, state the exclusions and assumptions, describe the testing and certification, and update the job records.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

• Read the quotation template and the compliance register observation for J-26-1152, and review the thermal survey findings and the site notes on the job board.
• Define the scope in numbered items for the immediate joint repair and for the board replacement, including circuit schedule, residual current protection arrangement, labelling and making good.
• Plan the outage sequence and the access requirements with the building manager, including resident notification, isolation of the riser sub-main, and temporary supply for the fire door holders if required.
• Prepare a materials list with quantities from the circuit schedule and price it from current supplier pricing, and estimate labour hours by trade including a licensed electrician and an apprentice.
• State the exclusions and assumptions clearly, including building works, asbestos, network fees, after-hours premiums and existing defects on the apartment circuits.
• Describe the testing, certification and handover documents that will be provided, consistent with the testing and certification policy.
• Create a new job on the job board for the quoted work with the status Quoted and link it to the survey job and the compliance register observation.
• Write a short cover note to the owners corporation explaining the urgency of the joint repair in plain language.

What someone in this role would produce

• Completed quotation on the template with scope, price, exclusions and program
• Materials list and labour estimate
• Outage and access plan
• New job board record and cover note to the customer