Build next week's driver roster within fatigue limits

What is going on

On Monday driver Tom Bracken worked twelve and a half hours after accepting an extra drop when another vehicle broke down, a breach that is now logged in the fatigue log and the incident register. Sunita Rao is stood down pending a medical clearance. Next week's freight plan from customer service shows four metro runs and three regional runs each day, plus the Thursday Hume run and a Friday dangerous goods run. Fourteen drivers are available, two of them on light duties. The Road Freight and Fleet Manager wants a roster where no run is planned within two hours of a daily limit, rest between shifts is at least ten hours and the eastern suburbs customers are told how second drops will be handled.

Your brief

Produce a seven day driver roster that meets the fatigue management policy and Chain of Responsibility duties, record planned hours in the fatigue log, handle the breach and the stood down driver correctly, and write the customer communication about realistic delivery windows and second drops.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

• Read the fatigue management policy and the Chain of Responsibility policy and list the limits and rest rules the roster must satisfy.
• Review the fatigue log for the past week and identify every driver approaching a weekly limit or carrying a breach.
• Review the consignment board for next week's runs and estimate realistic work hours for each run including loading, travel and customer dock time.
• Build the roster allocating drivers and vehicles to runs, checking the fleet register so that no vehicle with an open safety defect is allocated.
• Enter the planned hours for each driver and day into the fatigue log with the status Within limits or Approaching limit as appropriate.
• Record the actions taken on Tom Bracken's breach and Sunita Rao's stand down in the incident register and the fatigue log, in line with the policy.
• Draft a written note to the eastern suburbs customers explaining delivery windows and how extra drops will be booked, consistent with the Chain of Responsibility policy.
• Prepare a one page summary for the Road Freight and Fleet Manager showing coverage, risks and any run that could not be staffed.

What someone in this role would produce

• Seven day driver and vehicle roster
• Fatigue log entries for every driver and day with planned hours
• Incident register updates for the breach and the stand down
• Customer note on delivery windows and second drops
• Summary for the manager of coverage and risks