Supervise the conference gala dinner
You are the Event Supervisor for the Bayside Health Conference gala dinner.
What is going on
The Bayside Health Conference gala dinner on 16 October seats 280 guests in the Bayside Ballroom for a three-course alternate drop with a premium beverage package, an awards segment at 8:30 pm and a live band. The signed function sheet lists fourteen dietary requirements including two guests with anaphylaxis to peanuts and shellfish. At the last large dinner in the ballroom, audiovisual cabling was run across the entrance without cable ramps and the matter is still open in the WHS register. The Events Manager wants a run sheet, a kitchen and bar briefing and a completed pre-function safety check before the doors open.
Subject: Bayside Health gala dinner, you are event supervisor
You are the event supervisor for the Bayside Health Conference gala dinner on 16 October, 280 guests in the Bayside Ballroom. The function sheet is signed and in the functions system. Build the run sheet from the template, brief the kitchen on the fourteen dietary requirements including the two anaphylaxis guests, walk the room for the pre-function checks and make sure cable ramps are in place this time. Send me the run sheet by 9 October.
Your brief
Build the run sheet from the template and the function sheet, brief the kitchen and bar on dietary, allergen and responsible service requirements, complete the pre-function safety checks including the cable ramps, and record any changes on the day so the invoice is accurate.
Work through it
You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.
What someone in this role would produce
- Completed Function Run Sheet
- Kitchen and bar briefing note
- Completed pre-function safety checks
- Updated WHS register entry and function record
Printing this is a record of what you explored. It is not a certificate or a qualification.