Style and manage a rooftop corporate function

You are the Senior Events Designer leading the Meridian Capital rooftop function.

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What is going on

Meridian Capital has accepted the quotation for its end of year client function on Friday 20 November 2026 on a Southbank rooftop (EV-26-091). The brief is contemporary and structured in deep greens and white: a bar installation, twenty cocktail table pieces and two entry statements. The rooftop is exposed to wind, has a service lift with a two metre height limit, and the venue allows bump in from 2 pm with guests arriving at 6 pm and bump out after midnight. You have a crew of four including an installer with a working at heights ticket. An arch became unstable in wind at a wedding earlier this month and the register shows the rigging method is under review. The Events Manager wants a complete plan at Wednesday's meeting.

Anjali Deshpande, Events Manager
Subject: Lead the Meridian Capital rooftop install if they accept

Meridian Capital are expected to accept the rooftop function quote (EV-26-091) for 20 November this week. I want you to lead the styling and installation. That means a production schedule, a stock order through Mei-Ling, a crew plan of four, a site risk assessment for a rooftop with wind exposure and a bar installation, and the bump in and bump out timeline with the venue. Georgia will be your installer and she holds the working at heights ticket. Start the planning now in the Event Brief Register and bring your draft plan to the events meeting on Wednesday.

Your brief

Produce a complete event plan: production schedule, stock order, crew roster, site risk assessment for wind and height, mechanics that suit the lift and the rooftop, a bump in and bump out timeline agreed with the venue, and the register updated to Confirmed with the plan attached.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

Review EV-26-091 in the Event Brief Register, the Wedding and Event Consultation and Quotation Procedure and the Incident and Hazard Register entry about the unstable wedding arch.
Interpret the design brief into a production list: bar installation sections, twenty cocktail pieces, two entry statements, with mechanics designed to fit the lift and to be ballasted against wind.
Prepare the production schedule for the week of 16 November, allocating bench hours to the workroom and confirming that corporate Christmas production is not disrupted.
Prepare the stock order for the Buying and Stock Coordinator with quantities, grower or market source, delivery date and cool room allocation, and log it in the Stock Intake and Cool Room Log as a planned delivery note.
Roster a crew of four for bump in and bump out, meeting the fatigue limits in the peak trading plan, and confirm who holds working at heights training for any work above two metres.
Complete a site risk assessment covering wind loading, working at height, the lift, manual handling of sections, glass and candle rules, and the late night bump out, and record it in the Incident and Hazard Register as a planned control entry.
Agree a bump in and bump out timeline with the venue contact in writing and add it to the event brief.
Update the Event Brief Register to Confirmed with the plan summary and present the plan to the Events Manager.

My notes: what did I enjoy, and what surprised me?

What someone in this role would produce

A production schedule and mechanics plan
A stock order and crew roster
A completed site risk assessment
A bump in and bump out timeline agreed with the venue
The updated Event Brief Register entry

Printing this is a record of what you explored. It is not a certificate or a qualification.