Prepare a quotation for a sixtieth birthday celebration

You are an Events Designer in the Events and Weddings team.

Simulated workplaceIntermediate missionCAQA Bloom and Stem Florists

What is going on

Sunita and Raj Patel met the Events Manager last week to plan a sixtieth birthday celebration at their Glen Waverley home on Saturday 5 December 2026 (EV-26-097). The design brief in the Event Brief Register asks for lush marigold and rose garlands for the entry and stage, a floral stage backdrop, and two entry arrangements, in saffron, orange, deep pink and green, with cultural requirements noted about the garland style and the use of specific flowers. The budget range is two to three thousand dollars. Fresh marigolds are variable in early December and the Buying and Stock Coordinator has suggested a priced alternative. The procedure requires the quotation within five business days and Events Manager approval before it is sent.

Anjali Deshpande, Events Manager
Subject: Quotation due for the Patel sixtieth

I consulted with Sunita and Raj Patel last week for the sixtieth birthday on 5 December at their home in Glen Waverley (EV-26-097). The design brief is in the Event Brief Register. Please prepare the quotation using the Event Quotation Template, pricing the marigold and rose garlands, the stage backdrop and the entry pieces from the current cost sheet. Note the cultural requirements in the brief and price a sensible alternative if fresh marigolds are short in December. I need the draft by Tuesday 15 September so I can approve it and send it within the five day window in the procedure.

Your brief

Interpret the design brief, price every item from the cost sheet with the standard markup, labour, delivery, installation and bump out shown separately, include a priced alternative for marigolds, apply the terms and deposit schedule, and present a quotation ready for the Events Manager to approve.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

Read the Wedding and Event Consultation and Quotation Procedure and the Event Quotation Template, and list the pricing rules, approval threshold and terms you must include.
Open EV-26-097 in the Event Brief Register and summarise the brief: items, palette, cultural requirements, access times and budget range, noting anything unclear to raise with the Events Manager.
Check December availability of marigolds, roses and foliage with the Buying and Stock Coordinator and record the alternative flower and its cost in your working notes.
Price each item from the cost sheet: garland metres, backdrop, entry arrangements, sundries and mechanics, applying the standard markup and showing GST inclusive prices.
Calculate labour hours for production and installation, delivery, installation and bump out charges, and any hire items and bond, as separate lines.
Complete the Event Quotation Template with item descriptions the client can picture, the marigold alternative, the deposit due date, the final balance date and the validity period.
Update the Event Brief Register entry with the quoted value and a note that the quotation is awaiting Events Manager approval, keeping the status at Consulted until it is sent.
Write a short covering note to the Events Manager explaining your pricing choices and any risks in the brief.

My notes: what did I enjoy, and what surprised me?

What someone in this role would produce

A completed Event Quotation Template for EV-26-097
Working notes showing the cost sheet calculations and the marigold alternative
The updated Event Brief Register entry
A covering note to the Events Manager

Printing this is a record of what you explored. It is not a certificate or a qualification.