Receive a parts delivery and quarantine a suspected unapproved part

What is going on

A delivery from Aerospares Pacific arrives with the elevator trim tab hinge needed for the VH-NAM phase inspection and two hydraulic seal kits with shelf life. At the same time a customer has dropped off a set of brake linings for VH-SFR in unmarked packaging with no release documentation, bought online. Jess Nakamura wants the delivery received under the parts procedure with every check recorded in the register, and the brake linings quarantined, recorded and reported as a suspected unapproved part so the Quality and Safety Manager can assess them. The hangar is waiting on the hinge, so accuracy and speed both matter.

Your brief

Receive and inspect the delivery against the order and the release documents, enter each item correctly in the Parts and Bonded Store Register, store shelf life items properly, quarantine the undocumented brake linings and complete the occurrence report.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

• Read the Parts Receipt, Inspection and Bonded Store Procedure and list the checks required at incoming inspection and the rule for suspected unapproved parts.
• Check each delivered item against the purchase order for part number, quantity and condition and confirm the release document type and that it matches the part and batch.
• Enter the trim tab hinge and the seal kits in the Parts and Bonded Store Register with supplier, batch or serial number, release document and date received, and set the status.
• Store the seal kits as shelf life items with expiry recorded so the earliest expiry is issued first, and place the hinge on the shelf allocated to work order WO-26-1176.
• Inspect the customer supplied brake linings, record the missing documentation and unmarked packaging, tag them and place them in quarantine with the register status set to Quarantined.
• Complete the Safety Occurrence and Hazard Report Form for the suspected unapproved part and enter it in the Safety and Occurrence Reports system.
• Tell Ruth Kaminski that the hinge has been received so the VH-NAM work order can move from Awaiting parts.

What someone in this role would produce

• Receiving record with checks completed
• Register entries for each item
• Quarantine tag and register entry for the brake linings
• Completed occurrence report