Prepare the council report on the asset management strategy

What is going on

The audit and risk committee has reviewed the shire's long-term financial plan and found that the renewal gap on roads and bridges is widening. It has asked for the asset management strategy to be reviewed and reported to the October council meeting with funding options. The condition data in the works system shows unsealed roads and timber bridges deteriorating faster than the renewal budget allows. Finance has modelled three options: hold renewal spending, increase it by 1.2 million dollars a year through a special charge, or reprioritise capital projects. Helen Marchetti wants a council report that gives councillors a clear recommendation and does not hide the trade-offs.

Your brief

Draft a council report using the Council Report Template that reviews the asset management strategy, presents the renewal funding options with their financial, risk and community implications, records the consultation undertaken, and recommends a preferred option for council's decision.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

• Read the Council Report Template and the Annual Works Maintenance Plan and extract the asset condition and renewal figures you need.
• Review the renewal gap analysis and the three funding options prepared by Finance and confirm the figures with Fiona Abernethy.
• Analyse the condition data in the Works and Asset Maintenance Orders system to describe the current state of unsealed roads and bridges with evidence.
• Write the background and discussion sections, setting out each option, its cost, its risks and its effect on service levels, in plain English.
• Draft the financial implications, risk assessment and community consultation sections, referring to the engagement already carried out on the budget.
• Complete the conflict of interest declaration and identify any attachment that must be confidential and why.
• Write the recommendation as a resolution council can adopt, naming the preferred option and the next steps.
• Submit the draft to Daniel Nguyen for a format check and to Jarrah Williams for content clearance, and record their feedback.

What someone in this role would produce

• Completed council report in the template
• Options analysis table
• Record of manager review and clearance