Complete the month end stocktake and raise reorders

You are a warehouse assistant.

Simulated workplaceEntry missionCAQA PrintWorks Media

What is going on

Month end stocktake is due for paper rack A and the press room ink store. Sam Whitlock is committed to the forklift on the count day and has asked you to do the count and reconcile it against the Paper and Consumables Stock system. Several items are near or below their reorder levels, including uncoated 120 gsm text stock that is needed for the cookbook reprint in October and process cyan ink that is already on order. Forklift 1 is tagged out, so any high pallets must be brought down by Sam on forklift 2 before you count them.

Sam Whitlock, Warehouse and Dispatch Officer
Subject: Stocktake of paper rack A and the ink store

Month end stocktake is due and I am on the forklift all Thursday. Can you count rack A and the press room ink store, reconcile against the stock system, flag anything below reorder level and raise what needs ordering with Renee. The uncoated 120 gsm is already showing low and the cookbook reprint will need it in October. Record the count dates in the system when you are done.

Your brief

Count the two areas safely, reconcile the counts with the stock system, correct the records, flag every item below its reorder level and prepare a reorder request for Renee Okafor with the reasons.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

Read the Occupational Health and Safety Policy and the forklift traffic rules, then plan how you will count high racks without climbing or entering the forklift zone alone.
Print or list the rack A and ink store items from the Paper and Consumables Stock system and count each physically, recording the count and the date.
Compare your counts with the system quantities and investigate any difference of more than one unit by checking recent job tickets that used the stock.
Update the stock records with the correct quantity, last count date and stock status, changing the status to Low where the count is below the reorder level.
Check the Job Ticket Register for upcoming jobs that need the low items and note the quantities and due dates.
Prepare a reorder request listing item, quantity on hand, reorder level, quantity needed and the job that needs it, and send it to Renee Okafor.
Report the stacking or storage hazards you noticed during the count in the Incident and Hazard Register.

My notes: what did I enjoy, and what surprised me?

What someone in this role would produce

Completed count sheet with variances explained
Updated stock system records
Reorder request to the Operations and WHS Coordinator
Hazard report entries if any

Printing this is a record of what you explored. It is not a certificate or a qualification.