Process a pay run with a termination

You are a Payroll Officer in Payroll Services.

Simulated workplaceIntermediate missionCAQA Ledger and Lane Financial

What is going on

Southgate Childcare Group employs 112 staff across four centres under the children's services award, with two centres on a different pay cycle. The fortnightly pay run for the period ending 13 September, job JB-26-2205, includes a room leader who has resigned with two weeks' notice and is owed a final pay with accrued annual leave and a pro rata long service leave question. Separately, a former employee has complained, entry CR-26-058, that her final pay was short and leave loading was not paid on her annual leave payout. The Payroll Manager wants the pay run for second-officer check by Tuesday and every correction recorded.

Callum Reid, Payroll Manager
Subject: Southgate pay run with a termination and a complaint

The Southgate Childcare Group fortnightly pay run for the period ending 13 September, job JB-26-2205, includes a resignation with a final pay, and there is an open complaint from an employee about a previous final pay being short. I need you to process the pay run including the termination under the award, check the leave loading question in the complaint, calculate the superannuation for the fortnight and send me the pay run for second-officer check by Tuesday. Record any correction you find as a note on the complaint entry.

Your brief

Process the fortnightly pay run for Southgate Childcare Group including the termination under the award and the firm's procedures, calculate superannuation for the fortnight, investigate the leave loading question in the open complaint and record your findings, and prepare the pay run for the second-officer check before release.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

Read the engagement in the Client Register and the award clauses on termination, annual leave and leave loading, and note the entitlements that apply to the resigning room leader.
Process the ordinary hours, allowances and any overtime for the fortnight for both pay cycles and check the results against the previous fortnight for unexpected variances.
Calculate the final pay for the resigning employee including unused annual leave, leave loading if payable, notice and the long service leave position, and record the calculation.
Apply the correct tax treatment to the termination payment and the correct superannuation treatment to each component.
Calculate superannuation guarantee for the fortnight and prepare the contribution file for payment by the due date.
Review the former employee's final pay in complaint CR-26-058, determine whether leave loading was payable and record your finding and any correction on the complaint entry.
Update job JB-26-2205 to In review in the Jobs and Lodgement Tracker with a checklist for the second officer.

My notes: what did I enjoy, and what surprised me?

What someone in this role would produce

Pay run summary for both cycles
Final pay calculation for the terminating employee
Superannuation guarantee calculation
Finding recorded on complaint CR-26-058 and updated tracker entry

Printing this is a record of what you explored. It is not a certificate or a qualification.