Prepare the quarterly WHS trend report

You are the WHS Coordinator reporting to the WHS and Wellbeing Manager.

Simulated workplaceAdvanced missionCAQA Ridgeway Correctional Centre

This mission touches on a mature theme. It is fictional. If it brings up something hard for you, you can stop at any time and talk to someone you trust.

What is going on

The General Manager has asked for a quarterly report on injuries, near misses and use of force for the leadership meeting on 6 October. The Incident and Use of Force Register holds the quarter's entries, and the Hazard and Risk Register lists open extreme, high and medium risks, including the Unit 4 assault risk that the staggered unlock was meant to control from 1 September. Two officers have lodged workers compensation claims for psychological injury this quarter. The Custodial Operations Manager is sceptical about the staggered unlock because it costs overtime, and the report will be read by the contract manager.

Sunita Pillai, WHS and Wellbeing Manager
Subject: Quarterly WHS trend report for the General Manager

Marcus wants a quarterly report on injury and near miss trends for the leadership meeting on 6 October. Please pull the last quarter from the Incident and Use of Force Register, compare it with the open items in the Hazard and Risk Register, look at whether the Unit 4 unlock controls are actually reducing assaults, and write the report using the standard format. I want clear recommendations with owners and dates, not a list of numbers. Draft to me by 29 September.

Your brief

Analyse the quarter's incident and hazard data, evaluate whether current controls are working, and write a clear trend report with recommendations, owners and dates that the General Manager can table at the leadership meeting and share with the contract manager.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

Extract the quarter's entries from the Incident and Use of Force Register and tabulate them by category, type, location and shift.
Compare the incident data with the open entries in the Hazard and Risk Register and identify any hazard with incidents but no effective control.
Evaluate the Unit 4 staggered unlock control using the assault data before and after 1 September and state what the data does and does not show.
Review the psychological injury claims against the Work Health and Safety Policy wellbeing commitments and identify gaps in debrief and peer support uptake.
Consult the Custodial Operations Manager and the Security and Intelligence Manager and record their views on the controls.
Write the trend report with a summary, findings, evaluation of controls and no more than five recommendations, each with an owner and a date.
Prepare a three minute verbal briefing for the leadership meeting and a list of the register entries that must be updated as a result.

My notes: what did I enjoy, and what surprised me?

What someone in this role would produce

Data tables by category, type, location and shift
Quarterly WHS trend report
Briefing notes for the leadership meeting
List of hazard register updates

Printing this is a record of what you explored. It is not a certificate or a qualification.