Prepare the Riverbend Towers AGM notice, budget and motions

You are an assistant strata manager working with the Strata Manager.

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What is going on

Riverbend Towers is a 212 lot scheme at South Brisbane with an annual general meeting on 21 October. The notice must be issued by 30 September with the agenda, the budgets, the levy schedule, the insurance motion and any owner motions. The sinking fund forecast has been updated and shows the lift modernisation falling due in two years. Last year's actuals show insurance premiums up 14 percent and electricity up 9 percent. The committee has asked for a by-law motion restricting short-term letting, which needs the right resolution type and explanatory material. Levies outstanding are 38,400 dollars. The Strata Manager wants the schemes register kept current as the work progresses.

Callum Reid, Strata Manager
Subject: Riverbend Towers AGM notice and budget

The Riverbend Towers annual general meeting is on 21 October and the notice has to go out by 30 September. I need the administrative and sinking fund budgets drafted from the sinking fund forecast and last year's actuals, the levy schedule calculated, the insurance renewal motion prepared and the committee's proposed by-law motion on short-term letting drafted with the right resolution type. Use the minutes template for the agenda structure and update the schemes register as you go.

Your brief

Draft the administrative and sinking fund budgets and the levy schedule, prepare the insurance and by-law motions with the correct resolution types, assemble the AGM notice and agenda using the minutes template structure and update the schemes register with the progress and dates.

Work through it

You do not need to do it all. Doing a few of these will show you what the work is like. Your ticks and notes stay on this device.

Read the Body Corporate Meeting Minutes Template and the Trust Account Policy and list the notice contents, resolution types and financial items the AGM notice must include.
Review the Riverbend Towers entry in the Strata Schemes and Levies Register and last year's actuals and prepare a draft administrative fund budget with explanations for each material increase.
Prepare the sinking fund budget from the updated forecast, showing how the lift modernisation will be funded and the effect on the sinking fund contribution.
Calculate the levy schedule per lot entitlement for both funds with the instalment dates and prepare an explanatory note for owners on the change from last year.
Draft the insurance renewal motion with the quoted premium and the commission disclosure, and the short-term letting by-law motion with the required resolution type and an explanatory note.
Assemble the notice and agenda in the order the legislation requires, including the proxy and voting paper forms, and prepare the distribution list from the roll.
Update the schemes register with the notice issue date, the meeting details and the levy position, and prepare a briefing note for Callum Reid on the arrears and any motion that is likely to be contested.

My notes: what did I enjoy, and what surprised me?

What someone in this role would produce

Draft administrative and sinking fund budgets with explanations
Levy schedule and owner explanatory note
Draft AGM notice, agenda and motions
Updated schemes register entry and briefing note

Printing this is a record of what you explored. It is not a certificate or a qualification.